Privacy Policy

Compliant with the Information Technology Act, 2000 · Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011 · Digital Personal Data Protection Act, 2023

Last Revised: August 2026

1. Introduction

Malang Folk Foundation ("MFF", "we", "us", "our") is a Section 8 Company incorporated under the Companies Act, 2013 (CIN: U88900RJ2024NPL093368), registered and operating from Bikaner, Rajasthan. MFF is committed to protecting your personal data and respecting your privacy.

This Privacy Policy explains how we collect, use, store, share, and protect your personal information when you visit our Website (www.malangfolkfoundation.org), make a donation, register for a programme, or interact with us in any capacity.

Please read this Policy carefully. By using our Website, you consent to the practices described herein.

2. Information We Collect

2.1 Information You Provide Directly

We collect personal information that you voluntarily provide, including when you:

Make a donation or payment
Register for an event, festival, retreat, or programme
Subscribe to our newsletter or mailing list
Contact us via email, form, or social media
Apply for a volunteer, internship, or residency opportunity

This may include:

Full name
Email address
Mobile number
Postal address
Date of birth (for age-specific programmes)
PAN card number or Aadhaar number (for donation receipts / tax exemption certificates, as required by law)
Payment information (processed securely through third-party gateways; not stored by MFF)
Any other information you choose to share

2.2 Information Collected Automatically

When you visit our Website, we may automatically collect:

IP address and device information
Browser type and version
Pages visited and time spent
Referring URL
Cookie data (see Section 7)

2.3 Information from Third Parties

We may receive information about you from:

Payment gateways (transaction confirmation and status)
Social media platforms (if you connect or share our content)
Partner organisations (for jointly organised events, with your consent)

3. How We Use Your Information

MFF uses your personal information only for the following purposes:

We process donations and issue receipts as a matter of contractual necessity when you choose to support our work. Where applicable, we provide tax exemption certificates as required by law. When you register for any of our events or programmes, we use your information to fulfil that registration — again as a contractual obligation between us.

From time to time, we send updates about MFF's programmes, festivals, and initiatives, which we do on the basis of legitimate interest or, where required, with your explicit consent. When you write to us with a query or grievance, we use your information to respond — a legitimate operational need. We also use aggregated and anonymised data to improve Website functionality and user experience, which serves our legitimate interest in maintaining a useful and accessible platform.

Finally, we use your information where necessary to comply with legal and regulatory requirements under Indian law, and to prevent fraud and ensure the security of our systems and your data — both of which constitute legitimate interests that we are obligated to protect.

We do not use your personal information for commercial marketing, advertising, or sale to third parties.

4. Sharing of Information

MFF does not sell, rent, or trade your personal information to any third party. We may share your information only in the following limited circumstances:

4.1 Service Providers

We engage trusted third-party service providers who assist us in operating the Website and delivering our programmes, including:

Payment gateway providers
Email communication and newsletter platforms
Event registration and management tools
Website hosting and analytics providers

These providers are contractually bound to use your data only for the specified purpose and to maintain appropriate security standards.

4.2 Legal Requirements

We may disclose your information if required to do so by law, court order, or governmental authority, or to protect the rights, property, or safety of MFF, its beneficiaries, or the public.

4.3 Partner Organisations

For jointly organised events (e.g., Ajoo Gooja with Bikaner District Administration, Rajasthan Kabir Yatra with District Administration Bikaner), limited information may be shared with co-organisers solely for event management purposes, with appropriate safeguards.

4.4 Consent

With your explicit consent, we may share your testimonial, photograph, or experience for publication on our Website, social media, publications, or reports.

5. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, or as required by applicable law, whichever is longer:

Donation records and tax certificates: 7 years (as required under Indian tax and company law)
Event registration data: 2 years from the date of the event
Newsletter and mailing list data: Until you unsubscribe
Website usage / analytics data: 12 months
Correspondence and grievance records: 3 years

After the applicable retention period, your data is securely deleted or anonymised.

6. Security of Your Data

MFF takes the security of your personal data seriously. We implement industry-standard technical and organisational measures to protect your information from unauthorised access, disclosure, alteration, or destruction, including:

SSL/TLS encryption for all data transmitted through the Website
Restricted access to personal data on a need-to-know basis
Regular review of data handling practices
Secure, password-protected systems for data storage

While we take all reasonable precautions, no method of electronic transmission or storage is 100% secure. In the event of a data breach affecting your rights, MFF will notify you and the appropriate authorities as required by applicable law.

7. Cookies

Our Website uses cookies — small text files stored on your device — to enhance your browsing experience and understand how visitors use our site.

We use three types of cookies:

Essential cookies are required for the Website to function correctly, including basic operations such as form submissions and session management. These cannot be disabled without affecting core functionality.
Analytics cookies help us understand how visitors interact with our Website — for example, which pages are visited most frequently. We use tools such as Google Analytics for this purpose.
Preference cookies remember your settings and preferences, such as language or display options, so you do not have to re-enter them on each visit.

You can manage or disable cookies at any time through your browser settings. Please note that disabling cookies may affect the functionality of certain parts of the Website. We do not use cookies for targeted advertising or commercial profiling of any kind.

8. Your Rights

Under applicable Indian law, including the Digital Personal Data Protection Act, 2023, you have the following rights in relation to your personal data:

Right to Access: You may request a copy of the personal data we hold about you.
Right to Correction: You may request correction of inaccurate or incomplete data.
Right to Erasure: You may request deletion of your data, subject to legal retention obligations.
Right to Withdraw Consent: Where processing is based on consent, you may withdraw it at any time without affecting prior processing.
Right to Grievance Redressal: You have the right to raise a grievance regarding our data practices.

To exercise any of these rights, please write to us at info@malangfolkfoundation.org with the subject line "Data Privacy Request". We will respond within 30 days of receiving your request.

9. Children's Privacy

Some of MFF's programmes — including Ajoo Gooja Children's Festival and Project Lokdhun — involve children. Where personal data of minors (below 18 years) is collected for event registration or documentation, MFF obtains prior written consent from the parent or legal guardian. Photographs or footage of children are used only with explicit parental consent and only for MFF's stated non-commercial purposes.

MFF does not knowingly collect personal data from children through unsupervised online channels.

10. Social Media and Third-Party Platforms

MFF maintains a presence on social media platforms including Instagram, YouTube, and Facebook. If you interact with MFF on these platforms, your interactions are governed by those platforms' own privacy policies, which MFF does not control.

If you share MFF content or tag MFF on social media, you consent to public visibility on those platforms. MFF is not responsible for the privacy practices of any third-party platform.

11. Newsletter and Communications

If you have subscribed to MFF's newsletter or communications, we will send you updates about our programmes, festivals, events, and initiatives. You may unsubscribe at any time by:

Clicking the "Unsubscribe" link in any MFF email
Writing to us at info@malangfolkfoundation.org

Unsubscribing from marketing communications does not affect communications related to a programme you have registered for or a donation you have made.

12. Changes to This Policy

MFF reserves the right to update this Privacy Policy at any time. Material changes will be notified on the Website with an updated revision date. Continued use of the Website after the revised Policy is posted constitutes your acceptance of the changes.

13. Grievance Officer (Data Privacy)

In accordance with the Information Technology Act, 2000 and the Digital Personal Data Protection Act, 2023, MFF designates the following Grievance Officer for data privacy matters:

Name: Malang Folk Foundation

Email: info@malangfolkfoundation.org

Address: Near Dharnidhar Temple, Shriramsar Road, Nehru Nagar, Bikaner, Rajasthan — 334001

Grievances will be acknowledged within 24 hours and resolved within 30 working days.

14. Contact Us

For any questions, requests, or concerns regarding this Privacy Policy or our data practices, please contact:

Malang Folk Foundation Near Dharnidhar Temple, Shriramsar Road, Nehru Nagar Bikaner, Rajasthan — 334004 Email: info@malangfolkfoundation.org

CIN: U88900RJ2024NPL093368

Website: www.malangfolkfoundation.org

© Malang Folk Foundation. All rights reserved. These documents were last revised on [Insert Date]. Malang Folk Foundation is a Section 8 Company registered under the Companies Act, 2013. CIN: U88900RJ2024NPL093368